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Making Sense of Conferencing Systems in a Hybrid World

What is the right kind of conferencing for your business? For decades, our company has answered this question for businesses in order to help them communicate better. The world looks a little different with many businesses having a combination of onsite and remote employees, partners, and customers. 

We are breaking down the three most common styles of conferencing, the pros and cons, and where each solution fits best in business. 

BYOD (Bring Your Own Device) Laptop Conferencing

The conference room is set up in a way that anyone can walk in and plug in any laptop and use the room (including displays, cameras, microphones, and speakers) to do conferencing.  

Works best:  

Advantages:  

Disadvantages:  

Dedicated PC in the Conference Room

The conference room has a dedicated PC setup for conferencing that is permanently connected to the room (displays, cameras, microphones, and speakers). Simply log in to the PC and conferencing begins.

Works best: 

Advantages

Disadvantages:

Combinations:

BYOD functionality can be added into these systems. Of course, it requires additional expense and a control system to allow switching the cameras, microphones, and speakers and the dedicated PC and laptops.  

One Touch Solution

Exactly how it sounds, this is a solution in a room that simplifies reservations and kickoff of a meeting. It includes a touchpanel for control, cameras, microphones, and speakers.  Users can walk in and start a meeting without needing to log in to any PC, or hook up any laptop. Usually connects to Outlook or Google Calendar for scheduling and the room is ready for a pre-scheduled meeting when you walk it.   

Works best: 

Advantages:

Disadvantages: 

Combinations: 

You can add BYOD laptop capabilities to these systems. It requires additional technology needs, but can add efficiency and functionality to a room. 

 

No matter the system your business needs, the team at Cory’s Audio Visual can help navigate the pros and cons of each setup, design a system that works specifically for your team, and install a system your business can count on to communicate. 

Let’s talk about your conferencing needs. 

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